Refund Policy for Enrolled Students Called to Active Duty

Miami University complies with federal and state regulations to assist enrolled students who are called to active duty in the United States Armed Forces during a semester or term. The below policies and procedures will assist you in navigating this process. Further inquiries may be made to the One Stop at [email protected] or 513-529-0001.

We also recommend that you schedule an appointment to discuss grades in current classes (including an incomplete), and the procedures for properly withdrawing from the University and future re-enrollment with Student Success Center staff, who can be reached at [email protected] or 513-529-0007.

I. Called to Active Duty

Students who are called to active duty in their status as a member of the Reserves or the National Guard, or the spouse of such student, will be eligible for a refund of certain fees, provided:

• The active duty begins during the semester of current enrollment
• The student officially withdraws from classes
• The student provides documentation that the withdrawal is due to being called to active military duty
• No academic credit has been granted for the current semester of enrollment

II. Refund Policies

For Instructional, Non-Resident Surcharge, all General, and Residence Hall Fees:

• If the withdrawal occurs during the semester, and if the fees have been paid, a 100-percent refund will be given.
• If fees have not been paid, or if other miscellaneous charges have not been paid, the amount of the refund will be reduced by the amount outstanding.

III. Meal Plan Fees

• If the withdrawal occurs during the semester, and if the fees have been paid, a prorated refund will be given. Proration is calculated on a daily basis for the period after the effective withdrawal date.
• If fees have not been paid, or if other miscellaneous charges have not been paid, the amount of the refund will be reduced by the amount outstanding.

IV. Additional Information

1. It is the student’s responsibility to initiate the withdrawal and to provide documentation of the call to active duty in the armed services. The effective date of withdrawal will be the date the student submits the withdrawal form.
2. The University may be required to provide any refunds to a funding agent other than the student, such as student financial aid programs.
3. Grades will be recorded in accordance with the current academic policy or deadlines (W grades). A notation of military withdrawal will be recorded on the academic record.
4. Under certain conditions, student may receive credit for courses being taken at the time of their withdrawal if 80% of the term has elapsed. Students interested in this provision should contact the Student Success Center.
5. The concept for a refund policy involving students called to active duty in the armed forces was presented to the Board of Trustees in September 1990.